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Annual General Meeting 2008-2009
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The Stroud and District Skittle League would like to thank the following for their Sponsorship
There Support Helps to cover the Leagues Running Costs
The 2008-2009 Annual General Meeting was held at Stroud Rugby Club on Tuesday 7th July 2009 commencing at 7:30pm, with an attendance of 38, a decrease of 5 on the Previous season.
The Committee are becoming concerned at the decrease in the number of teams attending the AGM, of the attendees this year 10 were from the committee. The Meeting is held to close the Season (in this case 2008-2009), give Teams the opportunity to voice any Concerns or Issues; and vote on any proposal which could be put forward.
ANY MEMBER OF THE LEAGUE CAN ATTEND ANDREPRESENT THE TEAM HE/SHE PLAYS FOR
WITHOUT YOUR ATTENDANCE YOUR OPINIONS CANNOT BE TAKEN INTO CONSIDERATION
As a result the Committee will be discussing the option to make attendance at the AGM Compulsory for All teams, with possible Fines or Points Sactions for those who do not attend.
A Brief overview of the meeting is as follows.
You can also Download a copy of the Secretary and Treasurers Report along with the Audited Accounts
| Apologies |
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Received from Mr B Fream (Vice chairman) and from 2 teams
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| Minutes From Last AGM |
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Read and Signed by the Chairman |
| Matters Arising |
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None
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| Secretaries Report |
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The Secretary gave his report of the 2008-2009 Season and highlighted the following
The Handbook Collection evening was successful.
Introduction of separate Result Secretaries to spread the workload
The season had again run smoothly.
Coverage in the Press / Website
The End of Season Competitions
Slow return of the Registrations and League trophies and the increased work this caused
Presentation Evening was a great Success, thanks to Kelvin Chapman (KC Disco) and (Overboard) for the entertainment, David Drew for making the Presentations and Forest Green Football Club. Also thanks to Brian Fream who oversaw the Presentation.
The award of Glass for teams in Sections A-F which appeared to be well received.
Donations to British Heart Foundation and Cancer Research.
The intention of the secretary to Step Down - however he would remain for one more season and see how things progress (it's up to teams to play their part and assist if they want me to remain)
Possible new Mixed League.
To Download a copy of the Secretaries Report in PDF Format, Click Here
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| Fixture Secretaries Report |
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The Result Secretaries gave a brief comment on the Sections they maintained for the Season
The Secratary gave a Full Report of the 2008-2009 Season and highlighted the following
New Handbook Format - Existing Books cost over £700 to print but teams rarely refer to them resulting in Teams falling foul of League Rules, Calls to the League Secretary for Cup Deadlines, contact information etc.
Late Cancellations were becoming an Issue
Lack of Cancellation Cards for postponed games
Re-arranging Games - Time in which this should be done and notification to Result Secretary
Late Starts / Finishes - ways to prevent this
Incorrect / Incomplete Result Cards
Slow Registrations and it's impact
Individual Competitions
Poor attendance on Registration Days at Matchplay
The availability of Pins and Balls
The hope to form a Mixed League as of Season 2009-2010
The Format for Season 2009-2010 would depend on whether the Mixed League commences
Ladies Sections 41 Teams (No new teams) - Loss of 2 teams, one of which would switch to the Mixed League if it commences
Sections A and B to consist of 14 teams, Section c to run with 13 teams, all under the 14 team grid
Sections A-F - Dependant on whether the Mixed League is formed
Format with no Mixed League
Format with Mixed League (now confirmed as format for 2009-2010)
83 Teams (1 New Team, 2 moving to mixed league, one of which would have folded had the Mixed League not been formed)
Sections A-C, E and F to consists of 14 teams. Section d to consist of 13 teams, all under the 14 team grid
Mixed League - Currently 5 teams interested, it was hoped that we could gain a sixth team; if we do the league will be formed as of 2009-2010 (sixth team now confirmed)
The Mixed League has 3 New teams joining the 3 teams which have switcehed league
Critical dates, Handbook Collection, Start of new season, Christmas break, start of second half of season, and Easter
The lack of Feedback from teams, without this the members opinions cannot be taken into consideration. There is a Feedback form on the website, as well as a message board which can be used
BY FORMING THE MIXED LEAGUE THE NUMBER OF TEAMS COMPETING IN SEASON 2009-2010 HAS INCREASED FROM 127 TO 130. THIS CAN ONLY BE POSITIVE NEWS FOR THE STROUD AND DISTRICT SKITTLE LEAGUE
To Download a copy of the Fixture Secretaries Report in PDF Format, Click Here
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| Treasurers Report |
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The Treasurer gave his report to the members present and advised that for the 2008/09 season the league showed a profit of £541.78, however there is a £400 Charitable Donation outstanding and over £700 in Honorariums to be paid out (money from previous season not yet taken)
The secretary detailed all the payments and receipts made
The Presentation evening was again a great success
Building Society Interest had decreased, a new Bank account was opened so we not recieve some (minimal) interest
The Insurance Policy was discontinued
Decrease in honorariums paid
The league has a liability of £1,205. £400 Charitable donation, £80 advertisement paid in advance, and £725 in outstanding honorariums to the secretary
The league is still in a fairly healthy position financially, the Treasurer is keen to maintain the good work carried out by both the former Treasurer and Brian Fream
For a copy of the Balance Sheet Click Here
For a copy of the Treasurers Report in PDF Format, Click Here
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| Adoption of Balance Sheet |
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The Balance Sheet was audited by David Clutterbuck of Burton Sweet (Formerly Tomlinson Harris), David was formerly Secretary of the league and we are grateful for his support. These were adopted by the members.
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| Election of Officers |
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Mr R Wilkes was proposed and Acepted to join the Committee. Mr G Barnard was not in attendance at the AGM therefore it could not be confirmed whether he wished to remain. It was poined out that he had not attended any Committee meetings during 2008-2009
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| Alterations to Rules |
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The only change was proposed by the secretary with reference to Registration Fees
Rule 2 - Registration Fee increased to £45.00 Men and £37.50 Ladies, however a £5 discount will be applied if paid before 13th May 2010 (fee would remain unchanged).
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| Any Other Business |
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It was unclear as to whether the West Midland League would continue in 2009-2010 as Mr Barnard (Team Captain) was not in attendace at the Meeting however it was agreed to enter a team for the forthcoming season.
Mr Moor (Reformers) enquired about the West Midland League and the team as he knew nothing about their fixtures and how to join. He felt that it ccould be considered that it was possibly a closed shop. Mr John Gould, a member of the team gave a brief outline. The League secretary pointed Mr Moor to information on the team, but accepted that information on the League itself was poor; however information on the Stroud League team was being provided by Mr Cook (Newboys), which was added to the League website
Mr Senior (Belly-Enders) raised the Issue of the current Swine Flu pandemic in relation to Late Cancellations. Whilst the Committee had not directly discussed this matter, they would monitor the situation. This would almost certanly fall under the staus of a Late Cancellation due to Exceptional Circumstances (the committee would not expect ill players to turn out); however it is important that teams make sure they state why a game is cancelled.
The date for the 2009/2010 AGM was set for Tuesday 6th July, 2010 |
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