Stroud and District Skittle League - Annual General Meeting

The 2009-2010 Annual General Meeting was held at Stroud Rugby Club on Tuesday 6th July 2010 commencing at 7:30pm, with an attendance of 55, a increase on the previous season, largely due to one of the proposals which was put forward.

The Committee are becoming concerned at what has in general been a decrease in the number of teams attending the AGM. The Meeting is held to close the Season (in this case 2008-2009), give Teams the opportunity to voice any Concerns or Issues; and vote on any proposal which could be put forward.

ANY MEMBER OF THE LEAGUE CAN ATTEND AND REPRESENT THE TEAM HE/SHE PLAYS FOR
WITHOUT YOUR ATTENDANCE YOUR OPINIONS CANNOT BE TAKEN INTO CONSIDERATION

As a result the Committee are considering the option to make attendance at the AGM Compulsory for All teams, with possible Fines or Points Sactions for those who do not attend.

A Brief overview of the meeting is as follows.

You can also Download a copy of the Secretary and Treasurers Report along with the Audited Accounts

Apologies	-	Fred Winder (Committee) plus 3 teams
Minutes From Last AGM	-	Read and Signed by the Chairman
Matters Arising	-	None
Secretaries Report	-	Instead of Reading the Report a Copy was prodived to the members present. The Secretary highlighted the following Loss of Brian Fream at the start of the season and the impact he had The Handbook Collection evening was successful - it is the one evening most teams attend Teams don't appear to take much notice of Newsletters which highlight Rule Changes Cup week Biggest Issues Late Cancellations Notification of Cancellations Rearranging Cancelled Games The are covered in the league rules; however teams still appear to take little notice of what action they need to take Incorrect Result Cards Late Signing on of players Coverage in the Press / Website Weather causing problems especially Cup games The End of Season Competitions Registration Days Return of League Trophies and the need to chase up teams Presentation Evening was a great Success, thanks to Kelvin Chapman (KC Disco) and (Overboard) for the entertainment, David Drew for making the Presentations and Forest Green Football Club Donations to Bristol Heart Institute and Cancer Research Reminder that the committee appear to be spending more and more time chasing up teams, they MUST follow league rules to help things run smoothly To Download a copy of the Secretaries Report in PDF Format, Click Here
Fixture Secretaries Report	-	The Result Secretaries gave a brief comment on the Sections they maintained for the Season Instead of Reading the Report a Copy was prodived to each Members, the Secretary highlighted the following Result Secretaries League Secretary taking over role of Ladies Result Secretary Problems with lack of notification of Cancelled games Late Finishes an issue teams complain about End of Season Competitions Possible format for fothcoming Season Important Dates for 2010-2011 To Download a copy of the Fixture Secretaries Report in PDF Format, Click Here
Treasurers Report	-	The Treasurer gave his report to the members present and advised that for the 2009/10 season the league showed a profit of Ł245.62, however there is a Ł530 Charitable Donation outstanding and over Ł700 in Honorariums to be paid out (money from previous season not yet taken) The secretary detailed all the payments and receipts made Building Society and Bank Interest Interest was extremely low due to Interest Rates League liabilitities The league is still in a fairly healthy position financially, the Treasurer is keen to maintain the good work carried out in past seasons For a copy of the Balance Sheet Click Here
Adoption of Balance Sheet	-	The Balance Sheet was audited by David Clutterbuck of Burton Sweet, David was formerly Secretary of the league and we are grateful for his support. These were adopted by the members.
Election of Officers	-	President Jack Russell was President in name only, it was unlikely that he would attend our functions due to his commitments. It was proposed that David Drew become President. this was unanimously supported by the members present Result Secretary Due to the unfortunate events at the start of the season the League Secretary took on the Role of Ladies Result Secretary, however for Season 2010-2011 it was hoped he could concentrate on the Mixed League and other matters Mrs G Stratford offered to join the committee as Ladies Result Secretary; this was unanimously supported by the members present Committee Mr S Beard offered to join the committee his proposal was unanimously supported by the members present
Alterations to Rules	-	Rule 14 Proposal to reduce the number of players in Sections A-F to 8 players was rejected Rule 18 1 player per half allowed to bowl off (at discretion of opposing team). Poropsal that no player can bowl off was rejected Rule 32 Both teams MUST submit a Cancellation Card or on line form within 7 days of a date of game or face a points deduction Rule 34 A cancellation card or on line form MUST still be submitted by BOTH TEAMS within 7 days of a date of game where a game is cancelled for exceptional circumstances or face a points deduction Rule 36 New Date MUST be arranged within 28 days of original date. Failure to comply may result in points deduction Rule 37 Cards must be completed legibly or teams will face a points deduction Rule 38 Result Card (or Cancellation Card) to arrive with Result Secretary within 7 days of the fixture or teams will face a points deduction The Changes to Rules 32, 34, 36, 37 and 38 were put forward as there has been an increase in the amount of chasing up of teams from the Result Secretaries. Result Cards are arriving late or games are being cancelled without notification.
Any Other Business	-	The West Midland League would continue, the Stroud League will enter a team Current status of Kings Head Kings Stanley and Victoria Inn Eastington The date for the 2010/2011 AGM was set for Tuesday 5th July, 2011